What is the One-Three-Five productivity rule?
Written by
Leilani Ibeh
Reviewed by
Prof. Graham Pierce, Ph.D.The One-Three-Five Rule rethinks on-the-job productivity by providing intentional order to your daily work. This approach organizes your day by first identifying the one most important outcome, three big tasks, and five quick wins. I have been deploying it for years to avoid overload, but still maintain deep progress on things that matter. It applies to every professional, from executives to creatives.
To actually implement the rule, each morning start with identifying the single most important outcome for the day. This becomes your anchor task that requires focused attention. For example, mine could be to draft a client proposal. Schedule ninety minutes of distraction-free time for this block. Absolutely eliminate distractions during this time block to focus on the task of the highest value.
The One: Deep Focus Task
- Demands 60-90 minutes of uninterrupted concentration
- Directly impacts quarterly goals or key metrics
- Example: Drafting project roadmap or client presentation
- Schedule during peak energy hours for maximum impact
The Three: Medium-Impact Tasks
- Require 30-45 minutes each
- Support weekly objectives and team coordination
- Example: Team syncs, report analysis, content creation
- Batch similar tasks to preserve mental energy
The Five: Quick Wins
- Take under five minutes to complete
- Clear administrative or communication backlog
- Example: Email replies, document approvals, calendar scheduling
- Group into transition periods between major tasks
Monitor completing using *simple visual systems*. I use a paper notebook divided into three color-coded sections, and Trello and digital options work too! End of your day, review any unfinished items. Carry forward only the things that matter. This avoids list bloat and keeps your priorities visible.
Results show up in days. You will experience less decision fatigue and clearer focus. My clients cite that they've gained two productive hours a day. Get start today: identify your One before sleeping tonight. The structure generates momentum naturally by doing small wins.
Read the full article: 10 Ways How Increase Productivity
